Give your agency the AI-powered backend it deserves — built by people who ran agencies for over a decade and know exactly what you're missing.
Agencies using AstroAI
We lived the chaos — losing disputes we should have won, spending hours on onboarding that took days, clients ghosting because we didn't update them, and bleeding money on tools that didn't talk to each other. So we built the platform we always needed.
We wasted 100s of hours asking follow-up questions after clients signed. One smart form built from a decade of research fixed that permanently.
Digital services are invisible — banks default to the client. We built automatic evidence tracking so you win disputes with zero extra effort.
Clients who go quiet churn. Proactive status updates in the first 72 hours dramatically cut churn and eliminate "what's the status?" emails.
Whether you're a brand new agency owner with zero clients or a seasoned operator looking to scale, AstroAI gives you an unfair advantage from day one.
You have no clients, no track record, no portfolio — but with AstroAI you walk into every sales call with a fully branded client portal, a live AI marketing plan demo, and a professional onboarding system that makes you look like you've been running for years.
Use the AI plan generator as a live lead magnet: walk prospects through a real plan built for their business in 2 minutes. That one moment closes more deals than any pitch deck ever will.
You already have clients and revenue — but you're losing hours on manual onboarding, fighting chargebacks without good evidence, and clients are churning because communication gaps make them feel ignored.
AstroAI plugs directly into your existing workflow. Keep your CRM, keep HighLevel, keep every tool you love. We handle the client-facing experience, protection, and retention layer that nothing else covers.
Don't just use AstroAI for signed clients. Use it to win prospects. Add a lead manually to your dashboard, generate their full AI marketing plan, and present it to them — for free — before they've paid you a dollar.
When a prospect sees a complete, personalized plan for their business in under 2 minutes, the conversation shifts from "are you worth it?" to "how do I get started?" It's the most powerful sales tool we've ever seen — and it's built in.
AstroAI is not a CRM replacement. It's not a project management tool. It fills the gap none of your existing tools cover — the client-facing experience that builds retention, earns referrals, sends status, and protects your revenue.
Think of it as the premium client layer that makes every agency look like they spent $50,000 building custom software. You didn't. It took 60 seconds to set up.
We spent 10 years figuring out exactly what to ask — and in what order — so that whether you offer websites, ad campaigns, SEO, social media, AI agents, or any combination, you have everything you need from a single submission.
Our form captures business goals, budgets, platforms, audience, brand identity, competitor landscape, and every signal needed to build a complete, ready-to-execute plan without a single additional question.
Retainers, one-time projects, recurring subscriptions, revenue share, add-on services — agencies juggle completely different billing structures for every client. AstroAI lets you configure the exact plan, package, services, payment amount, billing cycle, due date, and payment structure per client.
When payment status changes, your client sees it in real time inside their portal — no confusion, no awkward calls, no "did you get paid?" back and forth.
Research shows that proactive communication in the first 72 hours after signup dramatically increases client satisfaction and retention — and eliminates the #1 reason clients churn: feeling ignored.
AstroAI lets you push real-time status updates that clients receive instantly in their branded portal app, by email, SMS, and push notification. They stop asking "what's the status?" because they already know.
The moment a client submits your onboarding form, they digitally sign your Terms of Service and Privacy Policy. We stamp the PDF with their signature, IP address, timestamp, and a unique document reference — all saved automatically to their file.
Pro plan goes further: our dispute package generator compiles everything — signed authorization, delivery proof, login history, usage logs, communication records — ready to submit to your payment processor. Agencies using this feature report a 99% dispute win rate with zero additional documents needed.
Not legal advice. Results may vary.
Every client gets a progressive web app (PWA) installable directly on their iPhone or Android — fully branded with your logo, colors, and agency name. No app store. No development cost. No monthly fee.
The app includes: their full AI marketing plan, campaign timeline and status, file storage and documents, billing and payment status, ad account access instructions, referral system, messaging, and booking links. It makes you look like a premium $10,000/mo agency from day one.
The moment a client submits your onboarding form, our AI builds a complete personalized marketing plan — ad copy in 5 angles with 2 variations each, audience breakdown, 90-day roadmap, qualification scripts, and platform-specific strategy.
Your agency also gets the complete campaign workflow: ready-to-launch ad copy for Meta, TikTok, Google and more, plus detailed AI image prompts for every angle. OpenAI and Google Gemini image generation is built in — generate ad creatives without leaving the platform.
Enter your Partner IDs once in your AstroAI settings. Every client automatically gets step-by-step instructions for all major ad platforms — for both scenarios: they already have an account, or they need to create one from scratch.
No more screen-share calls. No more PDF guides you have to update every time platforms change. It's built in, always current, and saves your team hundreds of hours per month.
Pro agencies can invite clients to connect their Meta and Google Ads accounts directly inside the client portal with a single OAuth click. The moment they connect, real-time campaign data flows straight into their dashboard — spend, impressions, clicks, ROAS, leads, CPL, and a full campaign breakdown updated daily.
This isn't a report you generate and email every week. It's a live performance window the client can check at any time — which means fewer "how are my ads doing?" emails, higher perceived value, and dramatically lower churn. When a client can see their results at 2am on their phone, they feel like they're getting a premium service worth paying for.
And every connection is IP-stamped, device-logged, and timestamped the moment the client authenticates — automatically added to their dispute evidence file so your protection layer stays airtight.
Stop competing on pay-per-lead platforms where you're one of 10 agencies fighting for the same cold prospect. Every lead in our pool is hot, pre-qualified, and exclusively yours — first come, first served.
Business owner looking for Meta Ads management. $1,500–$2,500/mo budget. Needs help with online ordering promotion.
Qualified business owner. Free consultation already booked. Looking for full digital marketing — Google + Meta Ads, website redesign.
Established business owner looking for SEO + Google Ads. Strong monthly revenue. Ready to invest in lead generation.
AstroAI now tracks client engagement — portal logins, plan views, file activity, and communication frequency — and generates a health score for every client. When a client goes quiet, the system automatically sends a branded check-in message on your behalf before they even think about leaving. Pro users get access to every new feature we ship, forever, at no additional charge.
Connect your own domain email and Twilio number. Every client notification — plan delivery, status updates, billing reminders — goes out from you, not a generic sender. Set it once. It runs forever.
Stop sending client emails from gmail.com or a generic no-reply address. Connect your agency domain and every automated message — plan delivery, status changes, invoice reminders — lands looking like it came directly from your team.
Pre-built templates for every touchpoint. Just configure once and the platform handles the rest on autopilot.
Connect your Twilio number and your clients receive SMS notifications from a number they recognize as yours. Plan delivery confirmations, billing reminders, status updates — all pre-built, all automatic.
No more manual follow-ups. No more clients wondering if they heard from a scam number. Every message strengthens your brand.
No patchwork of tools. No per-feature pricing. All of this ships with your account.
Complete personalized plans in under 2 minutes — ad copy, audience, roadmap, scripts.
5 angles × 2 variations each, ready to launch on Meta, TikTok, Google, and more.
Your logo, colors, and name on every client touchpoint. Zero AstroAI branding shown.
One universal form built from 10 years of agency experience. Zero follow-up questions.
PWA installable on any phone with push notifications, plan access, status, and billing.
Manage all clients, statuses, billing, and communications from one clean dashboard.
Custom plans, retainers, due dates, add-ons, and payment status — per client.
Client and agency file exchange in the portal. Auth PDFs auto-generated and stored.
Clients sign your terms during onboarding. IP-stamped, timestamped, stored forever.
Auto-compiled evidence bundle. 99% win rate. Pro only.
OpenAI and Gemini image gen built-in. Create ad creatives in seconds.
Clients get platform-specific instructions. Set your partner IDs once. Never explain again.
Automated notifications for plan delivery, status changes, and billing. Branded.
Exclusive pre-qualified leads. First come, first served. Pro only.
Automated engagement tracking + check-in reminders. New Pro feature.
No developers. No setup calls. Your branded agency is running in under 60 seconds.
Create your free account. Dashboard and onboarding link are live immediately — no setup required.
Upload your logo and set your brand color. Clients see your agency — not AstroAI.
Share your onboarding link. Clients onboard themselves. AI does the rest automatically.
Stop losing clients to miscommunication. Give every client a direct line to your agency — organized, tracked, and resolved faster than email ever could.
Managing client communications across SMS, email, and phone calls is exhausting and things fall through the cracks. Missed follow-ups lead to frustration. Frustrated clients file chargebacks.
AstroAI's built-in Client Support System gives every client a dedicated support portal — and gives you a single organized pipeline to handle everything.
No more hunting through email threads. Your clients submit support requests directly from their branded client portal — organized by category, priority, and status from the moment they hit submit.
Every ticket automatically captures: client name, business, category, subject, message, priority level, submission timestamp, and IP address.
Every ticket lands in your agency dashboard in a clean pipeline. See everything at a glance — what's open, what's in progress, what needs your client's input, and what's resolved.
Filter by client, category, or priority. Reply directly from the dashboard. Add internal notes only you can see. Update status with one click.
Every time you update a ticket status or send a reply, your client is instantly notified by email AND their portal updates in real time. They always know exactly where things stand — no chasing required.
When you mark a ticket "Needs Your Input" your client gets an email and a banner in their portal asking them to respond. When you resolve it, they can confirm or reopen with one tap.
Built-in dispute protection that works silently in the background — every single time.
Most agencies lose chargebacks because they have no proof of communication or service delivery. With AstroAI's support system, every interaction is automatically timestamped, IP-logged, and saved permanently — creating a bulletproof paper trail without any extra effort on your part.
When a client files a dispute claiming they never received support or couldn't communicate with you, you have documented proof of every single ticket, every status update, every reply, and every time your client viewed, responded to, or confirmed resolution of their request.
Client name, email, business, IP address, timestamp, category, and full message captured at moment of submission — automatically.
Every status update logged with who changed it, when it changed, and the agency note attached — all timestamped and immutable.
Every time your client opens a ticket or views a status update, their IP address and timestamp are captured and stored permanently.
Complete thread of every message, reply, and internal note — showing an ongoing active service relationship between agency and client.
When client marks ticket resolved or satisfied, their confirmation is IP-stamped and timestamped — proof they acknowledged the issue was handled.
All support ticket data flows directly into your Chargeback Dispute Package Generator — one click includes your full support history as evidence.
🔒 This data is retained for 7 years and can be included in any chargeback dispute response submitted to Stripe, PayPal, Square, or any card network. Not legal advice.
When a ticket is resolved, clients can rate their experience with a thumbs up or thumbs down. Satisfied clients become your strongest chargeback defense. Unsatisfied clients get a chance to reopen the ticket so you can make it right — before they go to their bank.
Every satisfaction rating is timestamped, IP-logged, and saved to the client's permanent record.
Start free. Upgrade when you're ready. No per-client fees on Starter or Pro.
Start free today. No card needed. Your branded dashboard is live in 60 seconds.
Branded dashboard + onboarding link — live in 60 seconds.
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